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Upper Hand

Sports Management Blog

3 Keys to Successful Sports Business Time Management

Posted by Ariella Ford | Jul 5, 2016 9:25:21 AM

So many of the coaches, trainers and athletic management professionals that we work with on a daily basis are working multiple gigs, coaching sports on a volunteer basis or part-time. Some are working part-time or full-time jobs in addition to their training efforts. All, even full-time coaches, are left managing back-end business processes in their “downtime,” when they are not working with athletes. 

Here are 3 keys for making the most of your day through successful sports business time management. 


1) The Almighty To-Do List

Enhancing your sports business time management skills could help you find the extra time you need to make sure you are running your sports business effectively, while giving you more time to work with your athletes. When it comes time to manage back-end office processes, consider starting with a to-do list. 

  • Prioritize within your To-Do list
  • If you are stuck on an office project, sometimes it is best to step away. Coming back later with a fresh mindset might be all it takes to get the task done. But be careful! Don’t let this become a game of procrastination. If you walk away from a project, designate a set time in the near future to come back and finish. 

2) Eliminate Distractions

  • Set devices to silent - we know you are constantly getting questions from athletes and parents, but don’t hesitate to turn off your device every now and then. You will be amazed how quickly you get things done when you aren't constantly looking at your mobile device.
  • Close/minimize all internet tabs that are not relevant to your task at hand (High Performance Lifestyle).
  • Eliminating distractions also means - a break from multitasking. Despite what you may think, most people are not good at focusing on multiple projects at the same time, and this can actually reduce productivity by as much as 40% (Becky Kane & Microsoft Study).

3) Celebrate Your Wins

  • Our favorite way to make the most of your day, on and off the field? Reward yourself, your staff and your athletes when you reach a goal! When you finish a large task, such as planning out your summer camp training sessions, rather than digging into your next task immediately, take a few minutes to breath and appreciate what you’ve accomplished. This is important for you and your well-being, but the same can be said about working with your athletes...
  • When you’re leading athletes it’s vital that you are able to motivate them to accomplish more each and every day, to become better players and better people. This is done not only by celebrating wins, but also by turning losses into learning opportunities. The Magic Ratio approach used by the Positive Coaching Alliance encourages coaches use a 5:1 - truthful praise to constructive criticism with athletes. Research shows that youth athletes learn more when their emotional state helps them take in information." The Positive Coaching Alliance suggests giving athletes positive feedback will make them more receptive to corrective feedback needed for improvement. 
  • At the end of the day, we all work better when we celebrate our wins. Try the 5:1 Magic ratio, not just with your athletes, but also with your coaching staff, and with yourself. This positive mindset could make for much more productive hours!

Get more tips like this from Key Things that Successful People Do.

Looking for ways to save time on the back-office processes you’re executing to manage your sports business? Upper Hand’s sports software delivers the tools needed to provide an industry leading experience for your clients, while making your business processes easier and more efficient.

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Topics: Keys to Success, Sports Business Management

Written by Ariella Ford

Ariella is the Marketing Director at Upper Hand, a sports software company aiming to simplify front and back-end office tasks, by providing cutting-edge marketing and registration tools, and business intelligence, that enable unsurpassed performance for sports businesses across the nation.